There’s a lot of Mac software for note taking, but the one thing almost all of these apps have in common is a user interface designed to resemble iTunes. iTunes does all of its work in a single window with a list of categories on the left, and a content area on the right. When you select a category like “MOVIES” from the left, iTunes fills the content area with all of the “movie” items in your library.
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Mac developers have for some reason decided that iTunes is the perfect user interface for note taking. For example, the Evernote interface shows “notebooks” on the left, and selecting a “notebook” fills the content area with a list of notes and the content of the selected note. I singled out Evernote here, but again, pretty much all Mac note taking software has a similar design. One variation is some apps let you build category hierarchies, which are basically folders and subfolders, instead of restricting you to a flat list.
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It turns out this iTunes-like interface is reasonable, but only until you collect a lot of notes. Now you have a problem, because there’s no organization.
What about the folders and subfolders on the left? Sorry, that’s not organization – if it were we’d all be using the Finder to manage our notes.
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No, folders and subfolders, while better than a flat list, cannot stand in for real organizational tools. And that’s why instead of trying to shoehorn notes into a user interface designed to present a music library, we developed an intelligent solution. Ours beings with the notebook metaphor of pages, sections, and subsections. Each page can hold text, attachments, URLs, to dos, and whatever else you want to store. You can create structured notes using the outliner that’s built into each page, place your notes “freeform” anywhere on the page, or use both structure and freeform. It’s this seemingly simple but actually very deep user interface that makes NoteBook the only app that actually lets you organize your notes and documents, and do so in whatever way makes the most sense for your task.
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When it comes to selecting a note taking and organizing app, stay away from the copycat iTunes notes apps that have adopted the wrong user interface for the job. Life is too short, and your notes are too important.