In MS Office their version of 'Paste as plain text' is called 'Paste and Match Style and uses the macOS system defaults (Option Command Shift V) for paste as plain text for that function. Jun 18, 2017 In MS Office their version of 'Paste as plain text' is called 'Paste and Match Style and uses the macOS system defaults (OptionCommandShiftV) for paste as plain text for that function. Now if you don't want to have to do that four finger salute just to paste (essentially) plain text, you can change the menu shortcuts in any application via the Keyboard Preference pane.
How to keep text only when pasting from other programs in Outlook?
When pasting content in email message body in Outlook from other programs, you can choose to keep text only and remove all format of the copied content. You can not only manually keep text only while pasting, but also set the keep text only by default when pasting from other programs. In this article, we will show you how to manually and automatically keep text only when paste from other programs in Outlook.
- Word Paste as Text Only. To paste the text only when copied from an outside source, select Options from the File tab. On the Word Options dialog box, click the Advanced button in the left pane. Scroll down to the Cut, copy, and paste section. Select Keep Text Only from the drop-down list for Pasting from other programs.
- Paste Special will be remembered by old Word hands because it was the place to go for some features – in particular ‘unformatted text’ that have been replaced by more direct Paste options. Where Paste Special is handy is with the ‘Paste Link’ option.
- Office applications have a Keep Text Only paste option built in that lets you paste unformatted text into the document. You can click the little down arrow under the Paste button on the Ribbon bar, and choose the Keep Text Only option. You can even set the default paste option to keep text only if you want.
- Auto CC/BCC by rules when sending email; Auto Forward Multiple Emails by rules; Auto Reply without exchange server, and more automatic features...
- BCC Warning - show message when you try to reply all if your mail address is in the BCC list; Remind When Missing Attachments, and more remind features...
- Reply (All) With All Attachments in the mail conversation; Reply Many Emails at once; Auto Add Greeting when reply; Auto Add Date&Time into subject...
- Attachment Tools: Auto Detach, Compress All, Rename All, Auto Save All... Quick Report, Count Selected Mails, Remove Duplicate Mails and Contacts...
- More than 100 advanced features will solve most of your problems in Outlook 2010-2019 and 365. Full features 60-day free trial.
Manually keep text only when pasting from other programs
When pasting content from other programs in Outlook email body, you will see there is a Paste Options button displaying at the end of the pasted content. You need to:
1. Copy the content you need, and then press Ctrl +V to paste it, the formatting will be pasted as well, then click on the Paste Options button, and choose Keep Text Only button in the drop-down menu. See screenshot:
2. Then you will see all formats in the content are removed and just keep the text only in your email body.
Note: If you can’t see the Paste Options button after you pasting the content, you can copy the content first, and then put the cursor on the place where you need to paste and right click, then choose Keep Text Only icon in the right-clicking menu. Then only the text is pasted, and other formatting is removed.
Keep text only by default when pasting from other programs
If you want to keep text only by default when pasting from other programs, you need to do the following configurations.
1. In Outlook 2010 and 2013, please click File > Options.
In Outlook 2007, please click Tools > Options.
2. In the Outlook Options dialog box in Outlook 2010 and 2013, click Mail in the left bar, then click the Editor Options button in the Compose messages section.
In Outlook 2007, click the Editor Options button under Mail Format tab.
3. In the Editor Options dialog box, click Advanced in the left bar, then go to the Cut, copy, and paste section, select Keep Text Only in the Pasting from other programs drop-down list. Finally click the OK button.
4. When it returns to the Outlook Options dialog box, click the OK button.
From now on, when you pasting contents from other programs into Outlook email body, it will be automatically keep the text only by default.
Note: If you want to keep text only when pasting within the same e-mail, pasting between emails or pasting between e-mails when style definitions conflict, you can select Keep Text Only from the below options one by one. See screenshot:
Kutools for Outlook - Brings 100 Advanced Features to Outlook, and Make Work Much Easier!
- Auto CC/BCC by rules when sending email; Auto Forward Multiple Emails by custom; Auto Reply without exchange server, and more automatic features...
- BCC Warning - show message when you try to reply all if your mail address is in the BCC list; Remind When Missing Attachments, and more remind features...
- Reply (All) With All Attachments in the mail conversation; Reply Many Emails in seconds; Auto Add Greeting when reply; Add Date into subject...
- Attachment Tools: Manage All Attachments in All Mails, Auto Detach, Compress All, Rename All, Save All... Quick Report, Count Selected Mails...
- Powerful Junk Emails by custom; Remove Duplicate Mails and Contacts... Enable you to do smarter, faster and better in Outlook.